Chief Directorate: Executive Manager

The office of the Executive Manager provides strategic, administrative and technical management support to the office of the National Commissioner with respect to his overall responsibilities regarding the work of the Department. The office further provides support to all Senior Managers in the department and sees to smooth implementation and organizational performance management. This office is also responsible for the overall management of strategic planning, implementation and performance monitoring functions of the Department. It ensures that service evaluation and inspectorate services are carried out effectively and efficiently in the Department. The Directorates in the office of the Executive Manager are the following:

• Directorate Internal Audit
  • The Directorate Internal Audit provides independent world class internal audit services in order to contribute to an excellent and accountable Correctional Services.
• Directorate Strategic Planning, Management and Monitoring
  • The Directorate Strategic Planning, Management and Monitoring is responsible for the preparation and facilitation for the departmental strategic plan. They provide technical support to all components of the department in planning, performance and alignment of operational activities to strategic issues. The unit furthermore monitors organizational performance and prepare annual reports.
• Directorate Management Secretariat
  • This Directorate is responsible for liaison between the offices of the Minister, Deputy Minister and Commissioner and for the management of compliance with the Department’s model on management systems and institutions. They provide secretariat support at senior management meetings and to senior management and help with the monitoring of the implementation of management decisions, as well as the processing of Regional Executive Committee meetings. This office is also responsible for liaison with regions, collating of branch and regional submission for preparation of annual reports and other departmental documentation and presentations, as well as other reports by regions. This Directorate also coordinates the diaries of the Chief Deputy Commissioners and Commissioner; they manage the referral system for the office of the Commissioner and are responsible for the management and maintenance of the electronic and manual storage of minutes and relevant management documents.
• Directorate Inspectorate
• The objective of the Directorate Inspectorate is to conduct internal service evaluation by means of inspections o determine compliance with legislation, policies and procedures with a view to ensuring that the standards set by the legislation and policies are complied with. The Directorate is responsible for the establishment of cause for non-compliance and the submission of reports on inspection findings together with appropriate recommendations to enable management to take informed decisions. They assist offices which are being inspected with the correct interpretation of policy and determine whether the theoretical policy provisions are reconcilable with the practice. They are furthermore responsible for interacting with the relevant policy-making components to ensure continuous development and maintenance of policies and procedures and the development and maintenance of inspection tools with the relevant policy makers. The Directorate compiles annual inspection programmes based on identified risk areas and conduct comparative studies on inspection practices to develop and enhance inspection strategies.
• Directorate MISS
• The Directorate Minimum Information Security Standards is responsible for managing the total security function (personnel, document, physical, communications and computer security). They give advice to management with regard to security implications regarding management decisions and have to identify all risks and threats to the security of the department, as well as vulnerabilities in the department’s capacity to counter these. Base security planning must be done on the risk level. The Directorate furthermore evaluates and improves the effectiveness of security measures and procedures. They ensure the security training of all officials and manage security awareness programs in the department. Furthermore, they are responsible for the monitoring of the extent of adherence/compliance to the security policies and measures of the department (including ensuring that officials with access to sensitive information are vetted). They are also responsible for the proper administration of vetting applications, including keeping records of security clearance issued, ensuring the completeness of vetting applications before forwarding them to the vetting institution and the process of timeous re-vetting.